Regarding the handling of personal
information in this Company
Nippon Carbide Industries Co., Inc. Privacy Policy
Nippon Carbide Industries Co., Inc. (hereafter "the Company")
recognizes that it is important to provide proper protection of information that can identify the
Company's stakeholders including but not limited to customers, business partners and employees
(hereinafter collectively referred to as "Data Subject" or "you"), including names, addresses, and
telephone numbers (hereafter referred to as "personal information").
In order for the Company to always be aware of its social responsibilities and observe laws and
regulations regarding protection of privacy and personal information as it conducts its business
activities, it hereby establishes the Basic Guidelines as follows.
Appropriate acquisition of personal information
The Company shall acquire personal information through lawful and
fair means.
Purposes of use of personal information
The Company shall limit the use of personal information it obtains
to be within the scope of the purposes of use listed below. If the need arises for the Company to use the
personal information beyond this scope, the consent of the Data Subject shall be obtained, except where
laws or regulations specify that such consent is not necessary for that use.
(1) Personal information of officers or employees of business partners, etc.
① To conduct questionnaires and surveys for the purpose of improving the products or services of
the Company and its group companies.
② To conduct various communications, business negotiations, and meetings necessary for business
operations.
③ To manage information on business partners and business transactions.
④ To perform contracts, etc.
⑤ To respond to other inquiries and requests for consultations, etc.
(2) Personal information of shareholders
① To exercise rights or perform obligations under applicable laws and regulations including but
not limited to the Companies Act and the Financial Instruments and Exchange Act.
② To carry out other communications.
(3) Personal information of applicants for employment
① To implement and manage recruitment activities.
② To provide employment information, etc. to or communicate with applicants for employment.
(4) Human resources information on officers and employees
① To manage employment, personnel and labor affairs.
② To make filing or reporting, etc. in accordance with applicable laws and other regulations.
③ To handle the procedures related to retired employees in accordance with labor-related laws
and regulations and to contact them as necessary.
Measures for safety management of personal information
The Company shall appoint a Personal Information Protection Manager to handle personal information. This
Manager shall carry out appropriate management to prevent improper access to, and prevent loss, altering,
leakage, etc. of personal information.
Provision of personal information to a third party
In principle, the Company shall not provide personal information to
a third party, except with the consent of the Data Subject. The company shall provide personal information
only with the consent of the Data Subject, after identifying the recipient and the information to be
provided. Further, if personal information is to be provided to a third party, the Company shall oblige
such recipient party to properly manage the personal information by contract or other means, in order to
prevent the information from being leaked or provided to another party by such third party. In this
regard, however, in the following cases, the Company may provide personal information without the consent
of the Data Subject to the extent that such disclosure does not violate any laws and regulations.
(1) The Company has determined that the Data Subject might cause disadvantage to a third party.
(2) Where disclosure is particularly necessary to improve public health or to promote the sound
growth of children, it is difficult to obtain the consent of the Data Subject.
(3) Where it is necessary for the Company to cooperate with a national agency, a local government,
or a person or organization entrusted by either of the foregoing in executing duties prescribed by
laws and regulations, obtaining the consent of the Data Subject may interfere with the execution of
such duties.
(4) The Company is requested to disclose personal information by a court of law, public prosecutor's
office, police department, or an organization with equivalent authority.
(5) The Company is explicitly requested by the Data Subject to disclose or provide his or her
personal information to a third party.
(6) The disclosure or provision of personal information is permitted by applicable laws and
regulations.
(7) Where personal information is provided in connection with the succession of business due to
merger or other reasons, the information is handled within the scope of the purposes of use
established prior to such succession of business.
Disclosure, correction, deletion, etc. of personal information
If the Data Subject requests for disclosure of, correction of, addition to or deletion from his or her
personal information, the Company shall promptly respond to such request in accordance with applicable
laws and regulations.
Anonymous personal information
The Company may use personal information in the form of statistical information or other information that
cannot be used to identify individuals for the purpose of safely managing personal information and
improving the quality of products and services.
Personal information that requires consideration
Prior to acquiring personal information that requires special consideration, the Company shall obtain the
prior consent of the Data Subject, except in cases where the exceptional handling of such information is
permitted by applicable laws and regulations.
Compliance with laws and regulations
The Company shall observe all laws, ordinances, regulations, etc. regarding protection of personal
information, and shall continuously review and strive to improve measures taken in accordance with these
Basic Guidelines.
Thorough dissemination of these Basic Guidelines
The Company shall thoroughly disseminate these Basic Guidelines among all its officers and employees
(including contract workers, non-regular employees, temporary and part time employees and those dispatched
from personnel agencies), and strive to create a corporate culture where each one of the employees is
aware of the importance of these Basic Guidelines and implement them accordingly by making efforts to
educate and enlighten the employees on the protection of personal information.
Joint use of personal information
In order to achieve the purposes of use, the Company jointly uses
the personal information of the Data Subject as follows.
(1) Items of personal information to be used jointly
The entire personal information of the Data Subject, unless otherwise requested by the Data Subject.
(2) Joint users
The Company and its domestic or overseas subsidiaries.
(3) Purposes of use of the joint users
Same as the purposes of use of the Company.
(4) Name of the person or entity responsible for the management of the personal information
Nippon Carbide Industries Co., Inc.
Use of cookies
Our website uses cookies to provide more relevant information to our customers and to measure and analyze
our website. A cookie is a small packet of information sent from our website to your computer and stored
on a hard disk of your computer that functions as a tool capable of efficiently providing you with
relevant content when you access our website again. By changing browser settings of your computer, you can
refuse to receive a cookie or make your web browser display a warning message when receiving a cookie.
Access logs
The Company may use the information collected through the use of
cookies and similar technologies to analyze your use of our website (access status, traffic, routing,
etc.), to improve the performance of the website itself, and to enhance and improve the services provided
to you by the Company through the website. In addition, the following tools are mainly used for this
analysis, and information may be provided to the tool providers.
④ Information collected through the tool: Your website browsing information (web browser
information, IP address, displayed web pages and clicked links)
Protection of personal information at linked websites
Our website may have links to websites outside the Company. This Company bears no responsibility
whatsoever regarding the protection of personal information or the contents at those websites outside the
Company.
Special conditions apply to the use of the whistleblowing system
In order to safeguard the Data Subjects, where the information regarding whistleblowing has
leaked, in such a case, the anonymity shall be lifted and the profile of the Data Subject may be
disclosed to the department having the responsibility over the protection of the Data Subjects.
Where the inquiry made from the Data Subject to the processor on the personal information, the
anonymity shall be lifted in order to take appropriate action and to safeguard the Data Subject, in
such a case, the profile of the Data Subject may be disclosed to the department having the
responsibility over the protection of the Data Subjects.
Revision of these Basic Guidelines
The Company may revise these Basic Guidelines at any time, except as otherwise provided by law.
Governing law and court of jurisdiction
Unless otherwise specified, the use of the Company's website and the interpretation and application of
these Basic Guidelines shall be governed by and construed in accordance with the laws of Japan. Further,
unless otherwise specified, the Tokyo District Court shall have exclusive jurisdiction as the court of
first instance for all the disputes arising from the use of the Company's website.
Where to make inquiries
If you wish to confirm personal information about yourself, please inquire here (contact for general
inquiries on the Company's website). In order to prevent leakage of personal information to a third party,
the Company will reveal the personal information that it has stored about you when you make the inquiry
only if you can confirm your identity with some type of personal identification certificate. We may
however still refuse to reveal personal information if such disclosure would violate rights or interests
of a third party, or interfere greatly with the Company's business activities. If you point out to us a
mistake in information you have provided or apply to change some of that information, we may correct or
delete inaccurate or outdated information after conducting necessary investigation. In this regard, we can
only accept applications for correction or deletion from a person that we can confirm to be the Data
Subject, who has provided us with the original information.
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